AI receptionist
Setup from $750
Service from $497/month
- Private demo before live deployment
- Usage allowance and overages quoted before launch
- Billing starts only after your written test scenarios pass
- No annual contract during the pilot
AI receptionists for local service businesses
Turn missed calls into booked jobs.
YourDomain installs a 24/7 AI receptionist that answers common questions, qualifies new leads, captures estimate requests, routes urgent calls, and keeps your team informed.
Test it on a private number first. No annual contract. No change to your live phone system until you approve the call flow.
Or call our own receptionist now: (424) 799-0576
DemonstrationIncoming call
YourDomain Receptionistfor Example Heating & Air (sample business)
- ReceptionistThanks for calling Example Heating & Air, this is the virtual receptionist. How can I help?
- CallerOur AC stopped blowing cold air this afternoon.
- ReceptionistSorry to hear that. What's the ZIP code for the property?
- Caller91604.
- ReceptionistWe cover 91604. Is anyone at home who is elderly, sick, or a young child in the heat?
- CallerNo, just us. Tomorrow morning would be fine.
- ReceptionistI can request tomorrow morning between 8 and 11. Can I get your name and best number?
- Service
- AC not cooling
- ZIP code
- 91604, in area
- Urgency
- Standard, next day
- Preferred time
- Tomorrow, 8 to 11 am
Estimate request captured
Summary sent to the office
- Private demo before launch
- Written call-flow approval
- Human transfer rules
- No annual contract during the pilot
The problem
Your best lead may call while everyone is working.
A technician is on a job. The office is helping another customer. An emergency call arrives after hours. YourDomain gives that caller an immediate next step instead of forcing them to wait and hope someone calls back.
- During a job
Your tech is under a house with both hands busy. The phone rings in their pocket.
- Busy office
The office is on another line, booking a customer. A new caller hears it ring out.
- After hours
It is 9 pm and the AC is out. The caller wants someone tonight, or at least a time tomorrow.
What it handles
Built around the way your company actually handles calls.
- 01
Answers with your greeting
The caller hears your company name and the greeting you approved, on the first ring.
- 02
Finds out what they need
Repair, install, maintenance, a quote or an existing job.
- 03
Checks your service area
It confirms the city or ZIP code against the areas you cover.
- 04
Takes the job details
Name, phone, address and what is going on, spelled back to confirm.
- 05
Requests or books a time
Books straight into your scheduler when connected, or captures the preferred time.
- 06
Transfers what matters
Urgent or high-value calls go to the person you choose, by your written rules.
- 07
Answers approved questions
Hours, services, payment and policies, only from what you approved.
- 08
Sends you a summary
Every call ends with a short summary by text or email to the right person.
- 09
Escalates when unsure
If a question is outside its rules, it takes a message instead of guessing.
When should it answer?
Your office answers first. When every line is busy or nobody picks up after a few rings, the receptionist takes the call.
- Takes the calls your team cannot get to
- Books or captures the estimate request
- Transfers urgent jobs to dispatch
- Sends a summary so the office can follow up
Evenings, weekends and holidays. The receptionist answers every call while the office is closed.
- Answers every call on the first ring
- Sorts emergencies from next-day jobs
- Reaches the on-call tech for emergencies, by your rules
- Has tomorrow's callbacks waiting in your inbox
How it works
Hear it work before you buy it.
- Step 1
Share the basics
Provide the website, services, hours, service areas, and preferred call rules.
- Step 2
Test a private demo
Call the private number and test normal, urgent, and unusual scenarios.
- Step 3
Approve and launch
Approve the call flow, choose forwarding or a dedicated number, and begin the 30-day pilot.
You stay in control
Automation when it helps. A human when it matters.
Define which calls the receptionist may handle, which calls should transfer immediately, and which situations require a callback. The system follows the approved workflow and escalates when it reaches a boundary.
Example call rules
- IfCaller smells gas or reports no heat with a baby at home Transfer to the on-call tech now
- IfExisting customer wants to move an appointment Take the details and notify the office
- IfCaller asks for a service you do not offer Say so politely and offer a callback
- IfA question it does not have an approved answer for Do not guess. Take a message and escalate
Website help
If the website is losing inquiries too, fix the complete path.
YourDomain also builds focused local-service websites that make it easier to understand the service, confirm coverage, call from a phone, and request an estimate. Website work is recommended only when the existing experience creates a verified conversion problem.
Request a website revenue-leak auditBefore
- Phone number buried in the footer
- Long contact form, no estimate option
- Service area not mentioned
- Reviews hidden on another site
Illustrative example
After
- Tap-to-call button on every screen
- Short estimate request, 4 fields
- Cities and ZIP codes you cover
- Reviews and license next to the button
Illustrative example
Who it is for
HVACPlumbingRoofingElectricalGarage doorRestorationAuto serviceand other appointment-driven local services
Best suited to businesses where inbound calls and timely follow-up materially affect revenue.
Pricing
Start with a controlled 30-day pilot.
Website sprint
Projects from $2,500
- Mobile-first conversion pages
- Calls, forms, and estimate requests connected
- Scope and revisions agreed before work begins
Starting prices. Final pricing depends on call volume, workflow complexity, integrations, and support needs, and is agreed in writing before launch.
FAQ
Questions owners ask first.
Yes. It does not pretend to be a person. You approve the greeting, and it can say it is the company's virtual receptionist.
Yes. You decide which calls transfer right away, which become a callback, and who gets them. If no one picks up, it takes the details and alerts your team.
It follows your written emergency rules, such as transferring a no-heat or gas-smell call immediately. It does not give safety advice beyond what you approve, and it is not a replacement for 911.
Yes, when it is connected to your scheduler or field-service software. Without a connection it captures the request and preferred time and sends it to your team to confirm.
No. You keep your number. Calls are forwarded to the receptionist, either all of them, after hours only, or only the ones your team does not answer.
It does not guess. It takes the caller's details, says someone will follow up, and sends the question to your team.
The private demo is ready within 72 hours of getting your details. Going live takes a little longer to approve the call flow, set up forwarding and connect your tools.
Your approved call flow, qualification questions, estimate or appointment capture, transfer and escalation rules, a summary of every call, and a review of the results at the end of 30 days.
The monthly service includes a call allowance that we agree before launch, based on your call volume. Usage above it is quoted up front, so there are no surprise charges.
Yes, when the current site is making it hard to call or request an estimate. We only recommend it after looking at your site, and it is quoted separately.
It handles English and Spanish and answers each caller in their language. Ask us about other languages.
There is no annual contract during the pilot. Cancel before the next billing period and you are not charged again.
Free private demo
Let your next caller test the system before you do.
Share a few details about the business. YourDomain will prepare a private receptionist demo around the services, hours, and call rules you approve.
- We build it from your public services, hours and service area
- You get a private number to call within 72 hours
- Nothing touches your live phone line
Prefer to talk? Call (424) 799-0576 or email info@yourdomain.net.
Got it. Your demo is in the works.
We will look at your website and public details, then email you within one business day to confirm your call rules. Your private demo number follows within 72 hours.
Want to talk sooner? Pick a time on our calendar.